STUDIO SCHEDULING / BUILT IN AUSTRALIA

Fill your classes. Not your inbox.

Reformer classes, mat sessions, privates. Clients see real availability, pick a slot, and check in with a QR code at the studio. You teach.

  • Group class capacity with waitlists. Auto-promotes when a spot opens.
  • Clients book themselves from their phone, 24/7.
  • Conflict detection: overlap, class clash, and buffer windows enforced server-side.
  • Class packs and memberships. Credit deducted on booking.
  • iPad kiosk QR check-in at the studio door.
  • Your logo and colours on the client portal.
Plus everything included on every plan
Programs
AI Nutrition
Scheduling
Billing
Waivers
Group Classes
Branded App
GST Invoices

No feature gates. No add-ons. No commission.

Start free 14-day trialNo credit card. 14-day trial. Cancel in 1 click.
Starter / 25 clients
$20/mo
Pro / 100 clients
$60/mo
BuildStability dashboard on a MacBook with the studio app open on iPhone, in a premium Pilates reformer studio
Premium scheduling software without the premium price tag
01 / WAITLIST, AUTOMATIC

When someone cancels, the next person is in. Before their seat cools.

Class hits capacity. Clients join the waitlist. You don’t lift a finger.

  • Position shown up-front

    Clients see their queue position (“#3 in queue”) before joining. No mystery about whether they’ll make it in.

  • Auto-promotion fires instantly

    Any cancellation, manual or client-initiated, promotes the next person and sends the confirmation. No staff in the loop.

  • No "did I make it?" texts

    No email bounces, no double-bookings, no back-and-forth confirming attendance. The booking is the answer.

BuildStability class booking view with capacity indicator and waitlist
Approval-required booking notice card on the trainer dashboard
02 / CLIENTS BOOK THEMSELVES

Clients log in and book themselves.

Clients sign into your branded portal and hold a slot themselves. The back-and-forth text thread dies in week one.

  • Real-time availability

    Spots-remaining per session, updated live. Clients see what’s actually free, not last week’s grid.

  • Class packs and memberships

    Credit deducted automatically on booking. Membership rules enforced. No manual reconciliation at month-end.

  • Server-side conflict checks

    Capacity and overlap enforced on the server. No double-bookings, no client can bypass with a bookmark.

Client choosing a class date and time on the booking screen
Sessions and bookings overview on the BuildStability client portal
03 / CONFLICT DETECTION

Two clients can’t book the same slot.

Availability, overlap, class clashes, buffer windows. Checked on every booking.

  • Catches every clash type

    Appointment overlap, class conflicts, buffer-window violations. All checked on every booking, no exceptions.

  • Suggests alternatives

    When a slot is gone, the second person sees the next available options. Not a broken confirmation page.

  • Server-side enforcement

    All validation runs on the server. No client can bypass with a saved bookmark or stale tab.

Light-mode calendar view showing trainer schedule with multiple class blocks across the week
04 / NO-SHOW SETTINGS

Repeat no-shows show up in the data. You decide what to do.

Set your own warning and block thresholds. Your rules, your business, your call.

  • Thresholds you choose

    Set the warning count, the block count, and the rolling window per business. No platform-imposed minimum.

  • Block duration you choose

    Decide how long a blocked client stays paused. Lift it manually any time. Forgive or not — it’s your business.

  • Server-side enforcement

    Blocks fire on the booking server. Clients can’t bypass them with a stale tab or a refreshed URL.

05 / QR CHECK-IN

Clients walk in. Scan. Checked in.

iPad at the studio door. Clients scan, they’re in. No clipboard, no sign-in sheet.

  • iPad kiosk at the door

    Self-service check-in. No trainer or front-desk needed. Staff get to coach instead of working a desk.

  • Scoped per class

    Each QR code is tied to one specific session. Nobody can accidentally check in to the wrong class.

  • Backup lookup

    Forgot the phone? Staff type name, email, or phone and tap through. Nobody waiting in the doorway.

QR code on phone for self-service class check-in at the studio door
06 / YOUR BRAND, UP FRONT

Your studio name, logo, and colours on the booking portal.

Your brand in the client experience. Our infrastructure behind it. No email server to run, no app to build, no per-class fees.

  • Logo and colours, everywhere

    Custom logo and primary colour across the booking portal, reports, invoices, and check-in screens. One setup, every surface.

  • Emails from your name

    Class confirmations, waitlist notices, reminders send from your business name via our infrastructure. No mail server to wrangle.

  • No per-class fees

    Unlimited classes, unlimited bookings, zero commissions. The price you see is the price on your bank statement.

Seven iPhones showing the same BuildStability portal in different studio brand colours
07 / 90-DAY CLIENT JOURNEY

Members come for class. They stay because they see the change.

Capture a wellness score, mobility note, and starting photo on Day 0. No 1RMs unless you want them. Optional body measurements and a goal in the member’s own words. Two fields if that is all you have time for.

  • Day 0 in 30 seconds

    Goal and starting weight by default. Optional toggles for 1RMs, body measurements, starting photo. Skip what doesn’t matter.

  • Six milestones, mostly auto

    Day 0, 7, 14, 30, 60, 90. Strength PRs and adherence land on the right milestone automatically. No manual journaling.

  • Day 90 they share

    The arc ends with a celebration page the client posts. Referrals follow without you asking.

See the full 90-day journey →
Pilates studio 90-day member journey with wellness baseline
FM/FOUNDER

Your clients already use AI to train. You should too.

Matt Crofts, BuildStability founder

Matt Crofts · CPA · 25 Years Software

Apps like Fitbod and JEFIT sell your clients AI workouts for $10/month. Every PT tool I tried just stored data and charged for it. So I built one that fights back. AI that works for trainers. Not against them.

7 of 10Founding spots left
Founding Member · 25% off for life
$60/mo$45/mo
Pro tier, 100 clients. Save $15/mo ($180/year) every year you stay subscribed.
See founding offer →
FC/FAIR CANCELLATION

Cancel any time, without friction.

FAIR CANCELLATION
01.

Cancel in 1 click. Directly from the Business page. No support ticket. No phone call.

02.

Keep access until the end of your billing period. No immediate lockouts. Export your data on your schedule.

03.

Changed your mind? Undo in 1 click. Reverse a pending cancellation any time before it takes effect.

Ready to let clients book themselves?

From $4/mo. 14-day free trial. No credit card. Cancel in 1 click.