You coach.
Everything else runs itself.
Programs, AI nutrition, scheduling, billing, check-ins, engagement tracking. Every feature on every plan. No add-ons, no commissions, no sales calls.
Three corners of the industry. One toolkit.
Every plan includes every feature. These are the three shapes of business that get the most out of it, and the money each one keeps by not paying commissions and add-ons.
One trainer to a whole PT team.
Your first paying client through to a multi-trainer PT operation. In-person 1-on-1s, small groups, strength and conditioning, rehab programming. Scales from one coach on one subscription to a team of ten without per-trainer seat fees.
Keep every dollar your clients pay you. Trainers on Mindbody, Trainerize, and MyPTHub commonly pay 5–20% commission on new client payments (verified April 2026). On a A$2,000/mo client list that is A$100–A$400/mo before add-ons. BuildStability charges 0% commission; clients pay you directly via Stripe Connect.
Yoga, pilates, reformer, barre.
Boutique group fitness, reformer studios, barre, breathwork. Class-based businesses where capacity and waitlists matter.
Drop the add-on tax. Yoga and pilates studios on enterprise platforms commonly pay A$150–A$300/mo in add-ons for waivers, branded portal, class packs, and auto-promoted waitlists (verified April 2026). Included here on every plan from $4/mo.
Gyms, HYROX, boxing, MMA.
Independent gyms, HYROX training affiliates, boxing and MMA clubs, BJJ academies, CrossFit boxes, functional fitness gyms, dance schools, climbing gyms, multi-trainer operations. HYROX race prep with all 8 station exercises is built in.
No per-trainer fees, no location surcharges. Gyms and martial arts clubs on enterprise platforms commonly pay A$30–A$50 per trainer per month on top of the base subscription (verified April 2026). Scale to 10+ coaches on one BuildStability subscription at no added per-seat cost.
A dozen things every trainer, studio, and gym fights with daily.
AI when you want speed. Your read when you want to lead. Two paths into the same plan editor, plus the rest of the toolkit each one built because we watched a coach lose an hour to it. Tap any feature for the detail.
A program in seconds. Not Sundays.
Tell Repley about your client. A periodised 4-week block in 60 seconds, written from their actual history.
- Reads real history
Injury notes, RPE trends, last session’s actual load. Not a generic template, not a population average.
- Edits in-line
No PDF exports. No emailing the plan. No "did you get my program?" The client opens the app, the plan is there.
- Same builder, every sport
HYROX periodisation, healthy-ageing progressions, hybrid lifting, running base. One builder, every sport you coach.
AI nutrition, built for the Australian shelf.
Macro targets, not rigid meal plans. AUSNUT + 4,300+ Coles & Woolworths SKUs + Macca’s, GYG, KFC, Subway. Five logging methods.
- Five ways to log
Barcode, label photo, meal photo, chat with Repley, voice. Every method included on every paid tier.
- Targets, not menus
Macros adjust for training day vs rest day. Clients log what they ate, not what an app prescribed.
- Adherence, not raw logs
Fuel score, protein streak, where the week broke. The view your coaching actually uses.
Manual Plan Building, Without the Manual Work
Three picks, pre-shaped grid, fill in seconds. For when your read of the client beats the data.
- Skeleton in three picks
Split, goal, equipment. The day grid arrives pre-shaped with movement-pattern slots. Push / Pull / Legs in one click.
- Prescription shorthand
3×8 @RPE8 90s parses straight into Sets, Reps, RPE, Rest. One keystroke instead of four dropdowns.
- Auto-saves every two seconds
Section headers (Strength, Accessories, Finisher) appear as you build. Never lose work to a closed tab.
A Calendar That Actually Reads Your Studio
Group classes with capacity and waitlists. Privates. Drop-ins. Reformer reservations. Clients book on their phone. You teach.
- Every session type
Group classes, privates, drop-ins, reformer reservations. One calendar, every booking model your studio runs.
- Waitlist auto-promotion
The moment a seat opens, the next person is in. Confirmation goes out automatically. No staff in the loop.
- Server-side conflict checks
Capacity, overlap, and buffer windows enforced on the server. No double bookings, no client bypass.
A Trainer That Learns How You Coach
Tell Repley your coaching preferences once. Every plan it builds follows them.
- Tell Repley once
"For HYROX never include bicep curls." Every plan from then on follows the rule. No re-typing the same constraints.
- Chat + Plan Builder
Rules apply in both surfaces. It doesn’t matter how you start a plan, your coaching style applies.
- Sport-scoped
HYROX rules stay out of strength plans. Strength rules stay out of running plans. No rule pollution between scopes.
Tell Repley once. Stops re-typing the same constraints every plan.
AI Progression Engine
Chat with Repley. Confirm changes. New plan version created.
- Interactive review
Repley suggests weight, rep, or deload changes. You chat back, refine, confirm. Real explanations, not black-box outputs.
- Full version history
Every confirmed progression creates a new plan version. Old versions stay archived. You can always see what was, when, and why.
- Save as template
Save progressed plans as reusable templates to apply across similar clients. The work compounds across your roster.
When Someone Cancels, the Next Person Is In
Class fills. Waitlist queues. Cancellation fires auto-promotion.
- Position shown up-front
Clients see their queue position ("#3 in queue") before joining. No mystery about whether they’ll make it in.
- Auto-promotion fires instantly
Any cancellation, manual or client-initiated, promotes the next person and sends the confirmation. No staff in the loop.
- Class packs and memberships
Works seamlessly with class packs, memberships, and reformer reservations. Credit deducted automatically on booking.
Edit the program. Forty plans update themselves.
Push a template change to your active client list. The engine adapts per client.
- Adapts per client
Defers for clients in deload. Swaps lifts when the gym lacks the kit. Pauses on flagged injuries. Applies the rest.
- Two-step review
Expand any client to see exactly what lands for them and Repley’s reasoning. You see every change before it ships.
- Reads the context
RPE trends, injury notes, current block phase. Every client checked before the engine adapts the template.
Walk-Ins Without the Clipboard
iPad at the door. Members scan, walk-ins type a name. Done.
- iPad kiosk at the door
Self-service check-in. No trainer or front-desk needed. Staff get to coach instead of working a desk.
- Scoped per class
Each QR is tied to one specific session. Nobody can accidentally check in to the wrong class.
- Walk-ins in 3 seconds
Walk-in registration with just a name and email. No app download, no login friction, no clipboard.
Show Clients the Change
Every client gets a 90-day journey. Six milestones. Mostly auto.
- Day 0 in 30 seconds
Goal and starting weight by default. Optional toggles for 1RMs, body measurements, starting photo. Skip what doesn’t matter.
- Milestones auto-fill
Strength PRs from the logger and adherence from the calendar land on the right milestone automatically. No manual journaling.
- Day 90 they share
The arc ends with a celebration page the client posts. Referrals follow without you asking.
Money Shows Up. With a Receipt.
Stripe Connect. Zero commissions. GST-compliant invoices in your name.
- Every billing model
Class packs, memberships, one-offs, direct debit. One system, one dashboard, no juggling between Stripe links and spreadsheets.
- GST done right
Correct invoice whether you’re GST-registered or not. Built by a CPA, not bolted on. BAS-ready exports.
- Zero commission
No per-booking fee. No percentage. Just Stripe’s standard card fee. The price on the page is the price on your bank statement.
See Who's About to Quit
Engagement Score detects at-risk clients before they ghost.
- 30-day early-warning
Reads bookings, logged sessions, billing patterns, and adherence. Flags drift before the client decides to leave.
- Transparent scoring
Every flag shows the why. You see exactly which signals tipped a client into the at-risk bucket. No black box.
- Opt-out per client
Some clients don’t want a score. Switch it off for them. Their data stays yours, never trained on, never sold.
Flagged 30 days before they quit.
Show clients the change. Or watch them drift.
Every client gets a 90-day arc with six milestones. Day 0 baseline takes 30 seconds. The other five fill themselves in from the workout logger and the calendar. Day 90 ends with a shareable celebration page.
- Day 0 in 30 seconds. Goal and starting weight by default. Optional toggles for starting 1RMs, body measurements, and a starting photo.
- Strength PRs auto-fill. Squat, bench, deadlift PRs from the workout logger land on the right milestone with no trainer input.
- Repley nudges you. A discreet pill before the next session when a milestone is due. Tap, capture, done.
- Sport-aware. Pilates and wellness studios see a wellness baseline tier instead of 1RMs. Same form, different fields.
- Day 90 is shareable. Clients post the celebration page. You get warm referrals from people who watched their friend transform on social.
Nine more tools. Every plan.
No feature is held back to upsell you to a higher tier. The plan you pick is about client count, not what you're allowed to use.
Your Brand. Up Front.
Custom branding across the client portal, reports, invoices, QR codes, and email. Your logo, your colours, your business name. The BuildStability iOS and Android apps open on your identity once a client logs in. Trainers, studios, and gyms all benefit equally — clients see you, not us.
- Logo and colours, everywhere
Custom logo and primary colour across the client portal, reports, invoices, and check-in screens. One setup, every surface.
- Emails from your name
Bookings, reminders, invoices send from your business name via our infrastructure. No per-studio mail server to wrangle.
- iOS and Android, branded
The BuildStability apps open on your business identity when clients log in. No App Store fees, no developer account.
Repeat No-Shows in the Data
Set your own warning and block thresholds in Business settings. After a configurable number of no-shows inside a rolling window, a warning fires. Hit the block threshold and new bookings pause for that client until you lift it. Enforced server-side, not client-side. Works for 1-on-1 PT, classes, and reformer reservations.
- Warning and block thresholds configurable per business
- Rolling window and block duration configurable
- Server-side enforcement on client bookings
Stop Paying Extra for Waivers
Digital waivers, intake forms, and signature collection are included in every plan. No add-on fees, no per-signature charges. Create custom forms that automatically attach to client profiles.
- Digital waivers included free
- Custom intake forms
- E-signature collection
Scale Your Team Without Chaos
Invite trainers and coaches with role-based access. Everyone sees their own calendar, clients and programs. Coordinate schedules, share client notes and manage your team from one place.
- Role-based permissions
- Individual trainer calendars
- Shared client notes
Know Every Client Cold
Every client has one profile that pulls together contact info, workout history, billing status, waivers, and your trainer notes. No more flipping between five apps to remember where you put their intake form. Walk into any session prepared in 30 seconds.
Walk into every session prepared.
- Complete client profiles in one place
- Workout history timeline
- Billing and payment status
Stop Rebuilding the Same Program
206 exercises out of the box, each tagged with muscle groups, equipment, and technique cues. Add your own exercises and coaching videos on top. The library plugs straight into AI program generation, so you can build full plans without typing a single exercise name.
- 206 exercises with muscle group targeting
- Technique cues and equipment tags
- Upload your own videos and custom exercises
Your Data Stays Yours
Your business data is yours to take anywhere. Structured exports, a full API, and an MCP connection that lets Claude, ChatGPT or Gemini work with your data on your terms. If you ever leave, you leave with everything. No vendor lock-in, no black boxes.
- Full data export whenever you want
- REST API for custom integrations
- Connect Claude, ChatGPT or Gemini directly
Specialist Programs: Sport, Sprint, and Healthy Ageing
Select Sprint Performance, Running/Endurance, HYROX, Hybrid Athlete, or Healthy Ageing as your goal. The program builder adapts: set VO2 max, pick event distances, choose weak HYROX stations, configure age tiers with condition-aware exercise selection, or balance running with lifting. Rest periods scale by distance using real coaching science. Longevity programs include balance, mobility, and fall prevention in every session.
- HYROX race prep with all 8 station exercises
- Hybrid athlete: balanced running + strength
- Sprint speed work with CNS-aware programming
Ask Repley How the Business Is Going
Ask Repley "how was March?" and get revenue, top services, appointment trends, and retention in one answer. No dashboard hunting, no exporting CSVs to a spreadsheet. Numbers that tie back to the same data your clients see, so trainers and owners are looking at one source of truth.
One question. Full business picture.
- Revenue and top-service breakdowns
- Appointment trends and capacity utilisation
- Retention metrics by cohort
The exit is as easy as the entry.
We never want to see you go. Life changes, and we hope it's that, not that the product let you down. Either way, cancellation isn't a fight. The PT software category has a cancellation problem: retention calls, support tickets, payment continues during the back-and-forth. We do the opposite, on the record.
Cancel in 1 click. Directly from the Business page. No support ticket. No phone call.
Keep access until the end of your billing period. No immediate lockouts. Export your data on your schedule.
Changed your mind? Undo in 1 click. Reverse a pending cancellation any time before it takes effect.
The questions trainers actually ask us.
Migration, data ownership, app requirements, the AI. If you have a different question, support@buildstability.com reaches the team, not a queue.
Can I migrate from Mindbody, Trainerize, or TrueCoach?
Yes. Export your clients, active subscriptions, programs, and class packs from the old platform as CSV. Send the files to support@buildstability.com and we rebuild your setup on BuildStability. Founding Member trainers get this done for them. Most migrations take under a week from handover to live.
Does this work for yoga studios, pilates, boxing, or martial arts?
Yes. Class-based businesses use QR check-in, class packs, memberships, and self-serve booking. Programs are optional. Yoga and pilates studios use it for reformer reservations and waitlist auto-promotion. Boxing, MMA, and BJJ gyms use it for class capacity, belt grading notes, and credit packs.
What happens to my data if I cancel?
You keep it. Export clients, bookings, programs, invoices, and session notes as CSV or JSON at any time, including after cancellation. We hold your data for 90 days as read-only in case you change your mind, then it is permanently deleted on request. No retention calls, no ransom on your own business data.
Do my clients need to download an app?
Only if you want them to. The client portal is a mobile-optimised web page that clients save to their home screen, so booking, payment, and program viewing works with no app install. The native iOS and Android apps are optional and open on your branding if clients want them.
Is the AI going to message my clients without me knowing?
No. Repley (the BuildStability AI assistant) drafts programs and flags at-risk clients for you to review. It never sends messages, invoices, or booking confirmations without your explicit approval. Every AI suggestion has a "confirm" step before anything reaches a client. You coach, Repley handles the admin.
How much does it actually cost for a studio my size?
Tiers are priced by active client count, not feature access. Every plan includes everything: AI programs, AI nutrition (AUSNUT + Aussie branded foods), scheduling, billing, waivers, branded portal, exports. Essential for small lists, Starter up to 25 active clients, Pro up to 100, Pro+ for 250+. Archive inactive clients to stop paying for people you are not training.
Get back to the part you love.
Every hour on admin is an hour you're not coaching. Start the trial, import your clients, and see what your week looks like without the spreadsheets.